Information collection

Provider Information Request

The Provider Information Request (PIR) is a request for information under Section 28 of the Tertiary Education Quality and Standards Agency Act 2011. The collection is undertaken to ensure key data is available on all providers to help inform a risk-based approach to regulation of the sector. TEQSA uses this information to minimise the reporting burden on providers associated with regulatory processes, such as a renewal of registration.

Since 1 January 2016 responsibility for the administration of the PIR has transitioned to the Department of Education and Training ('the Department'). The transition of the PIR is a key component in developing a single national collection for higher education data, an objective that TEQSA and the Department have been working together to establish with the aim of further reducing duplication of reporting for providers.

2016 Provider Information Request 

The arrangements for reporting student, staff and financial data previously reported to TEQSA are outlined below. 

Student and staff data

Structured student data (i.e. enrolments, load and completions) and academic staff data (i.e. full-time, fractional full-time and casual data) will now be reported through the Department's Higher Education Information Management System (HEIMS). Consistent with the timeframe for previous PIRs, reporting commences from 1 July 2016 with submission due by 31 August 2016.

Since January 2016, the HEIMS team have conducted  a series of webinars for providers outlining the process for submission, validation and verification of data to HEIMS in support of the transition. A dedicated HEIMS PIR page has been developed by the HEIMS team. The page includes links to the PIR scope and structure documents, element specifications, and a range of support material including introductory reporting, training webinars and FAQs. 

Should you require further information you may also contact the HEIMS Data Team at: HEIMS.datacollections@education.gov.au or on (02) 6240 7487.

Student surveys

To ensure that student survey data is available for all Higher Education Providers (HEPs), TEQSA will continue to collect survey data from HEPs that do not participate in the Quality Indicators for Learning and Teaching (QILT) program. TEQSA will contact non-QILT participants to outline the process for submitting survey data to TEQSA for the 2016 PIR.

Aggregate third party staff

The structured staff submission is designed to obtain academic staff data relating to standard, comparable employee arrangements. It is not specifically designed to collect data on other arrangements that may be in place, such as the use of volunteers, labour hire firms and non-controlled affiliates. However, consistent with previous years, TEQSA is providing the option for providers that utilise a significant proportion of third party academic staff to submit aggregated third party data in the PIR. TEQSA will contact HEPs that have utilised this option in previous years with a template to submit this data. If your institution utilises third party academic staff and has not reported this in previous PIRs, please contact TEQSA’s Information Management team at collections@teqsa.gov.au to access this option. 

Financial information

From 1 January 2016 all NUHEP providers will report financial information solely through the Department's HELP IT System (HITS). Reporting dates for the submission of financial data align with existing legislative requirements, with this information required within six months from the end of your institution’s financial year. Providers with a financial year ending 31 December 2015 will be the first to report financial information through HITS.

The Department’s HITS team has been contacting providers to offer training and support for the submission of financial information. While we expect that your institution has been contacted and is aware of the requirements and processes for submitting financial information, please contact the HITS team at: HEenquiries@education.gov.au should you require further support.

PIR contacts

TEQSA will continue to maintain a list of PIR contacts for institutions that will report student survey and third party academic staff data to TEQSA. Should you wish to change your existing PIR contact, please complete the PIR Change of Contact Form and email this to TEQSA’s Information Management Team (collections@teqsa.gov.au).